Gregory the Great Institute is committed to protecting personal information and maintaining the highest standards of privacy. This policy explains how personal information is collected, used, stored, shared, and protected in accordance with Canadian privacy laws.

What Information is Collected

Personal information we collect may include:

• Names

• Contact details (mailing address, email address, phone number)

• Event registration and participation details

• Donation details

• Website activity and technical tracking (cookies, IP address)

• Volunteer, staff, and applicant details.

 

How Information is Collected

Information is collected through:

• Online forms and event registrations on our website

• Donation, membership, and volunteer application forms

• Email or phone communications with staff

• Website cookies and analytics tools

• In-person sign-ups at events.

 

Why Information is Collected (Use)

We use this information to:

• Communicate news and updates about programs/events

• Process donations and issue tax receipts

• Deliver educational programs and maintain accurate records

• Foster and manage volunteer/staff relationships

• Improve website functionality and services.

 

Information Storage & Retention

Personal information is securely stored using password-protected systems and/or locked physical files. We retain information as long as necessary for the purposes outlined.

Data Access & Sharing

Access is restricted to authorized staff, contractors, or volunteers. We do not sell personal information and only share data with external partners (e.g., payment processors, trusted cloud providers) when necessary for service delivery, always under strict confidentiality agreements.

Data Protection & Security

We implement security measures such as encryption, password protection, limited access based on role, staff training, and regular audits to safeguard personal information.

Individual Rights

Individuals have the right to access, correct, or withdraw consent for their personal information. Requests for access or correction can be made by contacting our designated privacy officer at the details below, or simply sending an email to info@gregorythegreat.ca updating your preferences.

Changes to the Policy

Updates to our privacy policy will be posted on our website and, when significant, notification will be sent directly to affected individuals via email or other appropriate means.

Contact Information

For questions or concerns regarding this privacy policy, or to exercise rights related to personal information, contact: info@gregorythegreat.ca